CalFrac Well Services District Administrator - Temporary Contract in Red Deer, Canada
ROLE STATEMENT: The District Administrator will be a member of the Administration department responsible for overseeing administrative staff and office functions, including payroll and Human Resource duties. Reporting to the Supervisor, Office Administration, the District Administrator will focus on managing the office by providing assistance and support to the District Manager.
Process and facilitate Payroll paperwork to corporate office
Invoice reconciliation, processing and preparation for various vendor requirements
Review and process work books of field employees for accounts receivable
Prepare weekly revenue reports and ensure all deadlines are met
Provide basic administrative duties such as answering the phone, creating messages, greeting visitors arriving through the front door and direct them to the appropriate person.
Distribute mail, assign mailboxes and lockers and provide assistance to sending out mail to other districts
Process / complete work orders
Deal with invoices and credits
Create work orders when required
Attend and participate in safety, maintenance and general meetings
Provide accurate month end vendor totals
Order supplies for office and fracturing department forms
Keep an up to date record of Calfrac forms kept filled in filing cabinet
Enter inventory for parts department
Assist in booking employees for safety courses in the districts, (obtaining purchase orders from safety department, if required) and enter/retain information of all certificates
Process Driver Logs and mileage reporting
Maintain license plates, warranties, IDTA Stickers, insurance and registrations
Other duties as required
Individual roles, responsibilities and accountabilities specific to Health, Safety and Environment at Calfrac Well Services can be located in the HSE Responsibilities and Performance Procedure (C-PR 14.0-0005). Employees are accountable to review and adhere to this procedure. The procedure is located on the Corporate HSE Sharepoint library.
KEY ATTRIBUTES AND COMPETENCIES:
Positive, proactive, enthusiastic individual
Strong filing and typing skills
Accurate data entry skills
Comprehensive understanding of accounting processes
Knowledge of Dynamics (Great Plains)
Reliable and punctual
EDUCATION AND EXPERIENCE:
High school diploma is required
1 - 2 years administrative experience
This position description represents an overview of the position and is not designed to cover all duties or requirements of the role.