CalFrac Well Services District Administrator - Temporary Contract in Red Deer, Canada

ROLE STATEMENT: The District Administrator will be a member of the Administration department responsible for overseeing administrative staff and office functions, including payroll and Human Resource duties. Reporting to the Supervisor, Office Administration, the District Administrator will focus on managing the office by providing assistance and support to the District Manager.

SPECIFIC ACCOUNTABILITIES:

  • Process and facilitate Payroll paperwork to corporate office

  • Invoice reconciliation, processing and preparation for various vendor requirements

  • Review and process work books of field employees for accounts receivable

  • Prepare weekly revenue reports and ensure all deadlines are met

  • Provide basic administrative duties such as answering the phone, creating messages, greeting visitors arriving through the front door and direct them to the appropriate person.

  • Distribute mail, assign mailboxes and lockers and provide assistance to sending out mail to other districts

  • Process / complete work orders

  • Deal with invoices and credits

  • Create work orders when required

  • Attend and participate in safety, maintenance and general meetings

  • Provide accurate month end vendor totals

  • Order supplies for office and fracturing department forms

  • Keep an up to date record of Calfrac forms kept filled in filing cabinet

  • Enter inventory for parts department

  • Assist in booking employees for safety courses in the districts, (obtaining purchase orders from safety department, if required) and enter/retain information of all certificates

  • Process Driver Logs and mileage reporting

  • Maintain license plates, warranties, IDTA Stickers, insurance and registrations

  • Other duties as required

  • Individual roles, responsibilities and accountabilities specific to Health, Safety and Environment at Calfrac Well Services can be located in the HSE Responsibilities and Performance Procedure (C-PR 14.0-0005). Employees are accountable to review and adhere to this procedure. The procedure is located on the Corporate HSE Sharepoint library.

KEY ATTRIBUTES AND COMPETENCIES:

  • Positive, proactive, enthusiastic individual

  • Strong filing and typing skills

  • Accurate data entry skills

  • Comprehensive understanding of accounting processes

  • Knowledge of Dynamics (Great Plains)

  • Reliable and punctual

EDUCATION AND EXPERIENCE:

  • High school diploma is required

  • 1 - 2 years administrative experience

This position description represents an overview of the position and is not designed to cover all duties or requirements of the role.